Administrative Sales Assistant

Headit is looking for a driven, positive, and hands-on Administrative Sales Assistant Export Markets (Dutch/Russian) to manage distributor markets across Europe.

About the company
An internationally active company with Belgian roots, operating in the petrochemical sector and headquartered in the Antwerp region.

Your responsibilities as Administrative Sales Assistant Export Markets (Dutch/Russian)
In this role, you will support various distributor markets across Europe and act as the key link between customers, sales, and internal operations.

Key responsibilities include:

• Coordinating the full order-to-cash process;
• Working closely with the sales team and acting as the first point of contact for customers in your region;
• Organizing and coordinating export shipments; managing transport and customs documents, invoicing, and delivery follow-up;
• Collaborating with Supply Chain and Operations to monitor and fulfill customer orders;
• Managing order parameters and inventory levels to ensure sufficient stock availability;
• Optimizing shipments through effective load planning and configuration;
• Providing customers with information on import regulations, shipping requirements, transport methods, payments, customs, and related documentation;
• Supporting the sales team by gathering and processing customer forecasts.

Who are we looking for?

• You have relevant experience in a similar customer or sales support position;
• You have strong collaboration and communication skills to build long-term relationships;
• You are administratively strong and proficient in Microsoft Office;
• You have an affinity with or interest in logistics and supply chain processes;
• You are accurate, proactive, and have a strong sense of responsibility;
• You are solution-oriented and positive by nature;
• You are fluent in Russian, Dutch, and English.

What’s in it for you?

• A versatile and challenging position as Administrative Sales Assistant Export Markets (Dutch/Russian);
• A healthy work-life balance with flexible hours and the possibility to work from home 2 days per week;
• A flat company structure and a highly inclusive, open, and family-like atmosphere;
• You’ll be part of a multicultural team with colleagues in Belgium and across Europe;
• A comprehensive training program that supports your personal learning and development goals;
• Meal vouchers;
• Home office allowance;
• Hospitalization insurance;
• Group insurance;
• Additional holidays, and more.